Privacy Policy

1. Introduction

EO South Asia Future Leaders (SAFL) is committed to protecting the privacy and personal information of all participants, visitors, and users of the SAFL RIE IGNITE website and event services.
This Privacy Policy explains how personal information is collected, used, stored, and protected when you interact with SAFL RIE IGNITE, including during registration, communication, and participation in the event.
By using this website or registering for the event, you agree to the practices described in this Privacy Policy.

2. Information We Collect

We may collect personal information that you voluntarily provide, including but not limited to:

• Full name
• Contact details (email address, phone number)
• Chapter affiliation or EO relationship
• Age or eligibility information
• Billing and payment details
• Emergency contact information
• Dietary preferences or accessibility requirements
• Travel or accommodation preferences where applicable

We may also collect limited technical information automatically when you use the website, such as browser type, device information, and general usage data to improve website performance.

3. How We Use Your Information

Personal information collected may be used for:

• Event registration and participant management
• Communication regarding SAFL RIE IGNITE updates and announcements
• Event planning and operational logistics
• Processing payments and issuing invoices
• Managing participant eligibility and access
• Improving event and website experience
• Compliance with legal or regulatory obligations

Your information will be used only for purposes directly related to the event and SAFL community activities.

4. Sharing of Information

SAFL does not sell or rent personal information.

Personal information may be shared only where necessary with:

• Event vendors and service providers involved in event delivery
• Payment processing partners
• Venue or accommodation partners where operationally required
• EO Global or affiliated EO entities for community administration purposes
• Authorities where required by applicable law

All such parties are expected to handle personal information responsibly and only for the intended purpose.

5. Data Storage and Security

SAFL takes reasonable administrative and technical measures to protect personal information against unauthorized access, loss, misuse, or disclosure.

While reasonable safeguards are implemented, no digital transmission or storage system can be guaranteed to be completely secure.

6. Photography, Video and Media

During SAFL RIE IGNITE, photographs, video recordings, and other media may be captured for documentation and community purposes.

Such media may be used by SAFL and EO for communication, marketing, and archival purposes across digital and print platforms.

Participants who do not wish to appear in official media should inform the organizing team prior to the event.

7. Data Retention

Personal information will be retained only for as long as necessary to fulfill event-related purposes, comply with legal obligations, or maintain community records where applicable.

Information that is no longer required will be securely deleted or anonymized.

8. Your Rights

Participants may request:

• Access to personal information held by SAFL
• Correction of inaccurate or incomplete information
• Deletion of personal data where legally permissible

Requests may be made by contacting the organizing team through the official event email address.

9. Third-Party Links

The SAFL RIE IGNITE website may contain links to external websites. SAFL is not responsible for the privacy practices or content of third-party websites, and participants are encouraged to review their respective privacy policies.

10. Updates to This Policy

This Privacy Policy may be updated periodically to reflect operational or legal changes. The latest version will always be available on the website.

Continued use of the website or participation in the event after updates constitutes acceptance of the revised policy.

11. Contact Information

For any questions regarding this Privacy Policy or how personal information is handled, please contact:

EO South Asia Future Leaders (SAFL)
SAFL RIE IGNITE 2026
[Official Email Address]